Process management software comparison: Success through process modeling, collaboration and analysis methods

Organizations across all industries rely on professional process management to manage their processes more efficiently and to gear them more effectively towards their target groups. Only when all employees, processes and IT solutions work together effectively, can an organization’s internal processes be designed in a coherent and efficient way. This supports a high return on investment, as well as greater transparency and flexibility in the company. It also keeps you agile and ready for change while allowing you to establish a risk and compliance management system at all levels of your organization.

Prozessmanagement-Software im Vergleich - 2 Buchstabenwürfel A und S stehen sich gegenüber

Why process management?

Process management ranges from modeling, documentation and implementation of business processes and decisions, to comprehensive real-time data analysis. This is why innovative process management tools today integrate more than just the modeling language BPMN 2.0, but also DMN 1.1, the business language for professional decision management.

A powerful and modern Business Process Management Software tool should support all of these aspects. This is how BPM not only simplifies the individual steps in your everyday business, but also supports your entire strategy for long-term success. But which BPM solution is the most suitable for implementing your company strategy?

A complex market: Comparing process management software solutions

The process management software market offers many tools that cover different aspects of process management. Some solutions offer the possibility to visualize processes but aren’t complex enough for long term process optimization; others have the necessary depth of function, but are only useable after comprehensive training by a limited number of experts. Still more tools excel at offering high usability, but do not support analysis, reporting or collaborative functions. In the following software comparison, we’ll show you the pros and cons of various software solutions.

From visualization to modeling, automation and analysis

Visualization programs such as Microsoft® Visio offer an introduction to process modeling. They offer various tools and symbols in order to create graphical presentations for process diagrams and business processes. This is how you create simple process maps which ensure an initial overview of your processes.

However, if you intend to implement Business Process Management as a comprehensive management method for enhancing your corporate strategy, you need additional functions that go beyond just visualizing your own processes.

Signavio has developed a complex software solution for comprehensive business process management: The SAP Signavio Process Transformation Suite is an innovative and user-friendly cloud-based solution that offers extensive opportunities for professional process management. The Suite allows you to model, automate, purposely evaluate and constantly optimize business processes and decisions using three distinct components:

Process Manager: professional process and decision modeling Process Governance: Automating repetitive processes Process Intelligence: Process analysis and real time data integration

The three components are underpinned by SAP Signavio Collaboration Hub, which offers a collaborative and transparent working environment by leveraging commenting and sharing features. Creating this single source of truth for your entire organization ensures everyone is up-to-date and informed, not just about the “what” of their work, but also about the “why” and “how.”

Complexity vs. Usability — BPM for a small team of experts

The software comparison shows company-wide professional process management requires choosing a powerful and simultaneously innovative tool. There are complex solutions for process management software. For example, ARIS® and other tools offer the opportunity to professionally model and optimize processes, thanks to their high functionality.

Indeed, the more complex the tool, the more difficult it becomes to use. In this case, extensive training is required in order to prepare everyone for using the BPM software. A common consequence is that only a small team of skilled expert users is able to apply their BPM knowledge and use the software. In order to establish Business Process Management as a long-term success, it’s important that all process stakeholders are included in modeling. The more know-how flowing into the preparation and further development of your business processes, the more successful your organization-wide process initiative will be.

Process management is team work

To familiarize the largest possible group of people with the company-wide process language, you need a software solution that not only has the necessary complexity, but also an intuitive and collaborative user interface.Signavio’s Process Transformation Suite stands out not only through its innovative interface, but also through its collaborative functions. With the Collaboration Hub, the Suite offers a central knowledge repository which all employees have access to, turning process management into true teamwork.

Process analysis and data integration

The software comparison confirms that a powerful BPM software should demonstrate both the necessary complexity as well as ease of use. Such a tool should make it possible for all stakeholders to work together across teams and hierarchies.

Compact technologies like IBM Blueworks Live offer a higher level of functionality than visualization programs and are simultaneously easier to use than highly complex process management software. They too allow for professional business and decision management through BPMN 2.0 and DMN 1.1, and offer a suitable user interface. However, they do not offer comprehensive analysis opportunities. They have the disadvantage of not offering enough answers to the question of how efficient internal company processes really are. This is the only way to reliably detect compliance violations in highly scaled teams.

For example, professional business process management can include the analysis of cross-system process data across different IT systems: Only by looking at your own key performance indicators is it possible to constantly optimize your own processes. For this reason, BPM software should provide extensive analysis opportunities as well as the possibility to integrate complex ERP systems smoothly.

In order to make this kind of analysis possible, a BPM tool also needs comprehensive integration options. For comprehensive process analysis, the SAP Signavio Process Transformation Suite includes its own analysis component: The prize-winning Process Intelligence is one of the most powerful tools on the market. With combined integration options to various ERP systems, this software solution enables users to generate extensive evaluations.

Simple Migration to Signavio

Even if you already have a process management software, changing to Signavio is really easy. This is especially true if you are migrating your process data from ARIS® to Signavio.

Switching from ARIS® to Signavio offers you a range of benefits:

  • Faster migration: Seamlessly integrating with Signavio, you model your process models in the existing environment and do not start from scratch.
  • The transition is very simple: Reliable import functions ensure uncomplicated data transfer from process chains, organizational charts and value chains.
  • Cost effective: Signavio offers a complex and innovative software solution accompanied by low costs for rollout.
  • Time saving: You can access published processes even during the migration process.
  • Process modeling for beginners and BPM pros: The Process Transformation Suite stands out due to its ease-of-use.
  • Established Cloud-Solution: Signavio’s innovative cloud solution has been established in the market for many years and is being constantly developed—as a cloud user, you’ll be working with the latest software version at all times.
  • Collaborative Function: With Signavio all process stakeholders work together across team boundaries and hierarchies to optimize processes.

Have you got questions about cloud-based process management software or about migrating to other vendors? Contact us at


Find out more

Request a personalized demo


Request a personalized demo